Wednesday, October 3, 2012

EFFECTIVE MEETINGS: PART ONE




I have been the chair/president of dozens of organizations over the years. I have chaired hundreds of meetings. Learning how to plan, keep order, respect diverse opinions, follow a time line and run an effective meeting has come from plenty of experience.

From volunteer groups to business organizations, often the lack of knowledge about running effective meetings results in unfocussed, ineffective meetings that just drone on. These meetings a brutal. They suck the life out of you and are colossal wastes of time.

After another night of suffering through a board meeting for one of the not-for-profits that I volunteer for, which left me wondering what the point of my attendance, was, I have decided to offer a few posts on how to conduct an effective meeting.

Meetings are a necessary function. The key is to ensure they are informative, fruitful and result in a positive outcome.

Thousands of us volunteer or work for organizations that must hold regular meetings. Understanding the need for planning, organization, table manners, protocol, the rules of procedure and outcomes is essential to effectiveness.

A good meeting leaves members energized. It creates a sense of accomplishment and ensures participants are prepared to follow up on decisions.

So what makes a meeting effective?

Lesson one; failing to plan is a recipe for disaster.

There is much more to preparing for a meeting than just typing up the agenda.

I’ll discuss planning and preparation in my next post.

1 comment:

Avi Kaye said...

An interesting post, and I look forwards to reading about your ideas on how to prepare yourself for a meeting.

At MeetingKing we've also come across our fair share of people who don't really know how to manage meetings - so we wrote this post:

5 Reasons you’ll love your next meeting

http://meetingking.com/5-reasons-you-will-love-your-next-meeting/